Administration2 min read
Users, roles & permissions
Team access control with granular permission keys.
StokUp is built for teams. Owners invite staff, assign roles, and control exactly what each person can see and do — from POS checkout to cost prices, reports, and integration settings.
Inviting team members
- 1Go to Settings → Users & Roles.
- 2Click Invite user — enter email and select a role.
- 3The invitee receives an email with a link to join your business.
- 4They sign in and land in your workspace with permissions from their role.
- 5Change roles anytime — permissions update on next page load.
Built-in roles
| Role | Typical access |
|---|---|
| Owner | Full access — billing, users, all modules, all settings |
| Manager | Products, inventory, reports, orders; limited settings |
| Cashier | POS sell, hold cart, print receipt; no cost prices or reports |
| Custom | You choose each permission toggle individually |
Permission keys
Permissions are granular module keys. When building a custom role, toggle only what that person needs — principle of least privilege.
| Key | Grants |
|---|---|
| pos.sell | Complete checkout and take payment |
| pos.discount | Apply line or cart discounts |
| pos.refund | Process returns and refunds |
| inventory.view_cost_price | See cost prices on products and reports |
| inventory.adjust | Manual stock adjustments |
| report.view | Access the reports center |
| report.export | Download CSV exports |
| woocommerce.manage | Change WooCommerce integration settings |
| users.manage | Invite, edit, and remove team members |
| billing.manage | View invoices and change subscription plan |
Cashier PIN
POS supports a cashier PIN so multiple staff share one register login. Each sale records which cashier completed it — useful for commission tracking and audit.
Create a 'Stock clerk' custom role with inventory.adjust but without pos.sell — perfect for back-room staff who receive goods but don't checkout.
Users & roles → /dashboard/settings/users-rolesStill need help?
Our team responds within one business day.